The list is most useful for seeing who has arrived, controlling their audio and individually messaging them. Icons at the bottom control audio, video, allow sharing, record the meeting, open the Participants list, open chat, access settings and finally, exit the meeting. Some of the icons are toggles, like those for audio muting, and others like settings generate a menu.
Useful features of the settings menu are to invite additional people, should you realise that you forgot a critical person, and even lock a meeting from entry once it begins. In addition to these controls, pull-down menus along the top have even more features, including the ability to hand over hosting to another user, share transcripts, etc. The sharing mechanism in Webex provides several handy options, and it is worth understanding what it can do.
Clicking on the share content icon that is third from the left, brings up a large panel that shows just some of the possible sharing choices. These include files, browsers, settings and any applications that you currently have running on the host system. You can also use this menu to launch applications and share the view of them to those in the meeting. This feature is especially useful if you are training others to use the software, or how to use multiple applications in combination.
When you share the screen in the way, the normal Webex interface is replaced with one that sits at the top centre of the screen. This sharing interface has many of the same icons as normal, but some extra ones that allow you to annotate over the image. As we mentioned earlier, on the settings menu is the option to invite a participant while the meeting is ongoing.
Selecting this option will bring up a simple panel where you can enter the email addresses of those you want to attend, and it will send them an email, or reminder, with a link to bring them into the room. That will open a panel that shows you the URL of the Room, a meeting number that can be distributed to those wanting to join and a video address.
If you have a subscription account, it might also have the local telephone number that can be used to join the meeting by phone. You can copy this information to the clipboard, and then paste it into any documents, messages or email that you intend to use to get people to come along.
Join a test meeting to make sure your audio and video devices work as expected before your meeting. When you join a test meeting, it automatically downloads the Webex Meetings app - so it's easier to join your next meeting. When you click the join link in your email invite, the Webex Meetings app automatically downloads.
You can also download it from webex. If you want to join without downloading anything, join from your browser. You must have a Webex account to set up a meeting. If you don't have an account, sign up for a free account and get started.
You may not be the host of the meeting. If you were invited to the meeting, request the host to record. If the host is not in the meeting, a cohost will assume the host role and can record. Once the original host joins, they will take back the host role and the ability to record. Participants that have the cohost role cannot record. Your site may be out of recording space.
Download or delete recordings to make space. Recording may be disabled. Contact your Webex site administrator. For free users, recording is currently only available from the desktop app.
If you start a meeting from the web app using Chromebook, you can't record it. Oct 15, view s people thought this was helpful. This article applies to version You'll be able to use video, chat with other participants, and share content.
To join the meeting by phone only, tap the number on your screen. Related resources. Frequently asked questions. Do I need a Webex account to join a meeting? Reach out to your meeting organizer for the invite. How do I join using a meeting number? Why is there no audio? If you're using your computer for audio: The speaker or microphone volume may be low.
Can I test my audio and video before the meeting? How do I download the app? Download now If you want to join without downloading anything, join from your browser.
How do I set up a meeting? Why can't I record? Was this article helpful? Yes, thank you! Not really. All rights reserved. Click here to learn more. A leading-edge research firm focused on digital transformation. Good Subscriber Account active since Shortcuts. Account icon An icon in the shape of a person's head and shoulders. It often indicates a user profile. Log out. Smart Home.
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Dave Johnson. You can join a Webex meeting using the desktop app, a web browser, or the mobile app. If the host is using a paid Webex plan, you will also have the option to dial in from your phone for a voice-only meeting call. If you want to use an app to join the meeting, Webex will prompt you to install it at the appropriate time.
Visit Business Insider's Tech Reference library for more stories. Dave Johnson is a technology journalist who writes about consumer tech and how the industry is transforming the speculative world of science fiction into modern-day real life.
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