Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports. Receives, unpacks, and delivers goods; re-stocks items as necessary; labels shelves. Processes and documents returns as required following established procedures. Performs routine clerical duties, including data entry, answering telephones, and assisting customers.
May serve as cashier and handle cash and cash-related payments. Performs miscellaneous job-related duties as assigned. Minimum Job Requirements High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified. Completed degree s from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Ability to reconcile stock counts to report data. Database management skills. Familiarity with computer software word processing and database and spreadsheet programs is also essential to finding a job as an inventory clerk.
Inventory clerks must be detail-oriented. They need strong clerical skills to help them with their organizational and recording responsibilities. The clerk might work behind the scenes ordering supplies, or he might work with customers as part of his job. In either case, the clerk needs good communication skills. Not only does an inventory clerk count items on hand, but he also may be responsible for assigning a value to the property. His physical counts must match computer records.
According to Job Hero , the clerk may prepare reports for his supervisor relating to the inventory balance, shortages, defective items and price lists. Using an inventory clerk also ensures that disputes at the end of a tenancy are more likely to be resolved fairly and can prevent them from becoming protracted and personal.
Wear and tear and its definition, for example, is a frequent sticking point for tenants and landlords, as any damage due to normal wear and tear cannot be passed to the tenant and the only way to ensure that this does not happen is to provide a report that is unbiased, factual and clearly evidenced.
The inventory report will list everything that is included within the property. This includes heating appliances, extractor fans, cupboards, plug sockets, door frames, smoke detectors, curtains or blinds, flooring, light fittings, walls, ceiling and doors.
Effectively anything that can be seen and is included in the agreement for the tenant to use. In addition to these fittings and fixtures, any furniture which belongs to the landlord must be included, as well as descriptions of their type and condition. It is vital that any damage, chips or marks are included in these descriptions, to ensure that the tenant is not held responsible for any existing damage, and that the landlord receives fair compensation for any damage caused by the tenant.
Inventory reports should also include utility readings such as electricity, water and gas readings and all reports should include detailed pictorial and or video evidence of the property, both internal and external including any outbuildings the landlord is responsible for and has included in the tenancy. Letting agents also utilise the services of inventory clerks and if you are an investor landlord and let property to tenants, the commissioning of an inventory report should always be a top priority before a tenant moves in in order to protect the landlords assets.
An unsigned inventory is still legally binding as long as it is dated and there is proof that it was given or sent to the tenant on or before the day they moved in. As an inventory forms part of the rental agreement between landlord and tenant, it is an essential document during the check in and check out process as it provides both parties with protection from unnecessary blame, ensuring the process is fair.
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